You need an operator licence if you use vehicles over 3.5 tonnes for business.
The Traffic Commissioner controls approval.
Poor preparation causes delays or refusal.
There we will shows how to apply in 2026.
Who Needs an Operator Licence
You need a licence if you use vehicles over 3.5 tonnes to move goods for business.
You do not need a licence if you only use vehicles under 3.5 tonnes and do not tow heavy trailers.
Choose the Right Licence Type
Pick the correct licence before you apply.
Restricted Licence
Use this to move your own goods only.
Standard National Licence
Use this to carry goods for hire or reward in the UK.
Standard International Licence
Use this to carry goods for hire or reward in the UK and abroad.
Check Financial Standing
You must show access to funds in a business account.
2026 Minimum Levels
Standard licence
• First vehicle £9,100
• Each extra vehicle £5,100
Restricted licence
• First vehicle £3,500
• Each extra vehicle £1,950
Keep funds available at all times.
Secure an Operating Centre
You must show where your vehicles park.
Provide:
• Full address
• Proof of access
• Planning approval if required
• Space for your fleet size
Neighbours can object.
Poor site choices delay approval.
Appoint a Transport Manager
You need one for standard licences.
Your manager must:
• Hold a CPC
• Control maintenance
• Manage drivers and hours
• Keep records
You must upload a signed contract and proof of hours worked.
Prepare Your Compliance Systems
You must prove control before approval.
Set up:
• Safety inspection schedules
• Defect reporting
• Brake testing
• Tachograph downloads
• Driver training records
• Record storage systems
Weak systems cause refusal.
Submit the Application
Apply online through the government portal.
You must:
• Pay the application fee
• Publish a public notice in a local newspaper
• Upload all evidence
Missing documents slow approval.
Common Reasons for Refusal
Avoid these mistakes.
• No financial buffer
• Poor maintenance plans
• Missing transport manager contracts
• Incomplete records
• Wrong licence type
How to Speed Up Approval
You move faster when your documents are correct.
You can get expert support with your operator licence application from
Blue Flag Transport Consulting
Professional transport consulting reduces errors and avoids delays.
Learn more at
https://bftconsulting.co.uk/
What to Do After Approval
You must keep control at all times.
• Maintain financial standing
• Run inspections on time
• Download tachographs
• Train drivers
• Store records for audits
The Traffic Commissioner can inspect at any time.
