Structured Compliance Support When Your Licence Comes Under Pressure
Running a compliant HGV or PSV operation is rarely difficult in principle. It becomes difficult when pressure builds, through inspections, enforcement attention, or growth outpacing your systems. Whether you’re an operator, transport manager, or legal advisor supporting a client, BFT provides the structured systems and expertise when compliance matters most.
Our compliance standards are built on the Goods Vehicles (Licensing of Operators) Act 1995, the Senior Traffic Commissioner’s Statutory Documents, and the DVSA Guide to Maintaining Roadworthiness, the same standards applied at Public Inquiry.
Your helping hand when compliance matters most
All consultants are CPC-accredited Transport Managers with tertiary legal or business management qualifications
How Exposed Is Your Licence Right Now?
Answer 5 questions. Get your compliance risk score and recommended protection level.
How many vehicles do you currently operate?
What's your recent experience with DVSA?
How would you describe your compliance management?
What level of support do you want?
What’s your biggest compliance concern right now?
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What you get
Call Us now on +44 330 179 7379
All packages include month-to-month flexibility.
No long-term contracts. Cancel anytime.
Operators Usually Contact Us After a Traumatic Event
These moments matter. What happens next sets the direction, towards stability, or towards escalating scrutiny.
DVSA Roadside Stops
Roadside interactions have raised questions about your operation’s compliance position.
Could result in immediate prohibition costing £500–£2,000 per day in lost revenuePG9 Prohibitions
Immediate or delayed prohibitions issued following inspection or enforcement action.
Average business impact: £500–£2,000 per vehicle per day until rectifiedOTC Compliance Audits
Formal Office of the Traffic Commissioner audit raising concerns about systems and controls.
Unresolved findings can escalate to Public Inquiry (£5,000–£25,000 depending on representation)Public Inquiry Notices
Traffic Commissioner correspondence requiring formal preparation and structured response.
Solicitor representation typically £5,000–£25,000 + risk of licence suspension or revocationAudit Gaps Exposed
Documentation weaknesses, evidence gaps, or control failures identified during review.
Could lead to operating restrictions, curtailment, or formal enforcement actionGrowth Outpacing Systems
Fleet expansion has overtaken existing compliance structures and evidence systems.
Operating outside licence conditions risks criminal prosecution + unlimited finesFrom Identification to Sustainable Compliance Control
A disciplined, transparent process that moves operators from uncertainty to control.
Identify
Issues, risks & exposure
Describe
Clear, factual terms
Isolate
What genuinely matters
Develop
Proportionate solutions
Implement
Systems & controls
Evidence
Demonstrate compliance
The Solution That Keeps Your Licence Protected 24/7
Most operators only think about compliance when the DVSA knocks or the Traffic Commissioner writes. By then, you’re defending your licence instead of running your business.
BFT Vault is your continuous compliance management solution. It organises your evidence, tracks every deadline, flags risks before they become problems, and gives you instant audit-ready documentation when enforcement attention appears.
The Vault replaces the work of two full-time admin staff, the filing clerk and the compliance chaser, for a fraction of the cost. It saves the salaries of two and never takes a day off.
One scan. Auto-filed. Auto-checked. Done. That’s the Vault.
Structured against the legal requirements of the UK Transport Act. All tiers month-to-month. Cancel anytime.
Professional organisation for operators managing their own compliance
Up to 4 vehicles · +£20/mo per extra vehicle
- Operator records management: compliance- and audit-ready
- Vehicle evidence management: structured against legal requirements
- Driver evidence management: audit-ready and demonstrable
- Quarterly compliance checklist
- 24/7 vault-secured access on any device
- Compliance helpline (2 queries/month)
Monthly expert oversight for peace of mind and early risk detection
Up to 4 vehicles · +£30/mo per extra vehicle
- Everything in Evidence Vault, plus:
- Active compliance evidence management against best practice standards
- Compliance gap identification, flagging & escalation
- Forward maintenance planner
- Automated alerts for missing compliance evidence
- Monthly compliance management summary
- Extended helpline access & priority support
Dedicated compliance officer and full expert oversight
Up to 4 vehicles · +£35/mo per extra vehicle
- Everything in Audit Guardian, plus:
- Dedicated BFT client manager
- PMI & brake test analysis within 48 hours (business days)
- Weekly compliance management summaries
- Full PI-readiness & one-click PI Pack
- DVSA response management included
- Licence amendments included
- External Transport Manager oversight included
- New licence applications included free of charge
One scan. Auto-filed. Auto-checked. Done. The Vault saves the salaries of two full-time admin staff, and never takes a day off. Discover The Vault →
Why Vault Members Pay Less for Everything
BFT Vault isn’t just a subscription, it’s a discount on every service we provide. One crisis avoided pays for years of membership.
| Service | Non-Client | Bronze Vault | Silver Vault | Gold Vault |
|---|---|---|---|---|
| Public Inquiry Preparation Evidence prep + £1,000 appearance fee | £3,500 + £1,000 | £2,500 + £1,000 (22% savings) | £1,500 + £1,000 (44% savings) | £500 + £1,000 + priority (67% savings) |
| DVSA Audit Support | Pay per incident | Included quarterly | Included weekly | |
| Licence Amendment Assistance | £350 | £250 | Included | Included |
| New Licence Applications | £350 | £350 | £350 | Included free |
| Compliance Helpline Access | £250/hour | 2 queries/month | Extended + priority | 24/7 dedicated manager |
*Client rates require 3+ months active Vault membership. PI preparation includes full evidence bundle, TC hearing preparation, and professional representation. All tiers include a £1,000 appearance fee.
🚨 Already Under Pressure?
You need immediate specialist help.
Call Emergency Helpline: 0330 179 7379Four Services. One Integrated Compliance System.
Vault is the foundation. Everything else builds on it. Start with Vault. Access everything else at member rates.
🛡️ BFT Vault
Your continuous compliance management platform
Bronze £125/mo · Silver £325/mo · Gold £575/mo
Gold tier includes External Transport Manager oversight, free licence applications, and dedicated client manager
Public Inquiry Preparation
Professional representation and evidence bundles when called before the Traffic Commissioner.
Members save £1,000–£3,000Learn more →
Compliance Audits
Independent assessment and gap analysis to identify and fix vulnerabilities before DVSA does.
Vault members get enhanced supportLearn more →
New Licence Applications
Full application management and setup for new operator licence holders. From £350 fixed fee.
Free for Gold Vault membersLearn more →
Specialist Compliance Evidence Management
Traffic Commissioners decide outcomes based on compliance evidence, the structured operational proof that demonstrates how you manage your fleet day to day. That’s where BFT specialises.
Our consultants are CPC-accredited Transport Managers who build the compliance systems, evidence bundles, and management frameworks that TCs rely on at Public Inquiry. We understand operations from the inside.
We work alongside solicitors and legal advisors regularly, our roles complement each other. Legal expertise and operational evidence together produce the strongest outcomes.
No other transport consultancy offers The Vault: a year-round digital compliance solution that manages your evidence every single day. Only BFT does.
| What You Need | Legal Representation Only | BFT + The Vault |
|---|---|---|
| Evidence organised & structured | Operator-managed | ✓ Vault auto-files everything |
| Compliance monitoring | Outside scope | ✓ Continuous via Vault |
| TC hearing preparation | Legal arguments & advocacy | ✓ Evidence + operations proof |
| Ongoing support post-PI | Case-specific engagement | ✓ Vault protects permanently |
| Operational understanding | Legal perspective | ✓ CPC-qualified TMs |
| Pricing model | Fee-based | ✓ Fixed monthly subscription |
Trusted by Operators Across the UK
Any inspections we have now, we fly through, because the paperwork is perfect. It is a massive weight off our shoulders knowing everything is set up properly. I would 100 percent recommend them to any operator.
I am currently standing outside the Traffic Commissioner office after a successful Public Inquiry. It is a relief knowing we can leave here and operate immediately. I would advise any operator not to underestimate the importance of compliance.
Working with BFT was a real turning point. They took the time to understand and offered practical solutions throughout the whole process. I feel far more confident and can finally focus on running and growing the business.
Our compliance since appointing them has been absolutely amazing. I can pick up the phone at any time, even at odd hours, and they always answer. With a twenty-four hour operation, that support is essential. Absolutely recommend it.