BFT VAULT – AUDIT GUARDIAN
Monthly Expert Protection. Sleep better knowing someone's checking your compliance.
The sweet spot for growing fleets. A real compliance expert reviews your vault every month, spots problems before DVSA does, and sends exception alerts when deadlines are approaching or issues arise. Everything in the Evidence Vault, plus the professional oversight that catches problems before they become crises.
We know...
Compliance is more than storage – it requires continuous monitoring. When you're busy running vehicles, managing drivers, and winning contracts, compliance issues can slip through unnoticed until DVSA comes knocking.
Missing PMIs, overdue brake tests, expired calibration certificates – these problems compound silently until they trigger an investigation, a prohibition, or worse: a Public Inquiry.
Common Failings We Help Prevent:
- Delayed or incomplete inspection records
- Expired tachograph calibrations you didn't notice
- Out-of-date MOTs and insurance certificates
- Missing driver licence checks and DDI evidence
- Infringement thresholds breached without warning
These small oversights create big problems when DVSA investigates – and by then, it's often too late to fix.
The Audit Guardian Solution
The Audit Guardian combines secure digital storage with monthly expert monitoring and exception reporting. A real compliance professional reviews your vault every month, spots problems before they escalate, and alerts you when action is needed.
You stay informed. You receive alerts before issues escalate. You correct problems early – avoiding unnecessary enforcement action.
We take care of compliance so you can focus on your business.
"Before working with BFT, I struggled to keep on top of changing compliance requirements. It felt like I was always one step behind... Now it is a huge relief. I can finally focus on running and growing the business."
– Masud, Director, The Taxi People Limited
Key Benefits
Everything in the Evidence Vault, plus:
- Monthly Expert Compliance Review – A real compliance professional checks your vault every month
- Exception Alerts – Notifications when problems are found or deadlines are approaching
- Compliance KPI Dashboard – Visual green/amber/red health check at a glance
- Monthly Compliance Management Report – Written summary with recommendations
- Basic Corrective Action Plan – We identify issues and list what needs fixing
- Full Upload Validation – We check file types, readability, and flag obvious issues
- Monthly Compliance Check-In Summary – Regular status update to keep you informed
- 6-Monthly On-Site Audits – Available on request to review your operation in person
- Customised Policies & Procedures – Tailored to your specific operation
- Driver Infringement Management – Mechanised training recommendations when thresholds are breached
- Basic Compliance Risk Rating – Know your high/medium/low risk status
How It Works
Enhanced Onboarding
We create your structured Vault with enhanced setup support:
- Dedicated upload link for you and all your providers
- Comprehensive Compliance Keys List for every event type
- Personal onboarding guidance and vault structure setup
- Ongoing support for uploads, queries, and evidence management
Upload & Full Validation
- Upload documents via your secure link or mobile device
- Our team validates uploaded evidence for accuracy, naming, and completeness
- You receive confirmation that records are accepted and correctly filed
Monthly Expert Review
- Each month, a compliance expert reviews your vault and compliance events
- You receive an Exception Report identifying missing or late documentation
- Your KPI Dashboard updates with green/amber/red compliance health indicators
- Written Monthly Compliance Management Report with clear recommendations
Added Convenience
We recommend a simple document scanner that connects directly to your Compliance Vault. Scan multiple documents per minute and they’re automatically filed in the correct folder — no manual uploading required.
Ask our team for more information →Audit Guardian Subscription
- ✓ Includes up to 3 vehicles
- ✓ Additional Vehicle: £35/month
- ✓ Trailer Unit: £12.19/month
5 vehicles = £545/month
10 vehicles = £720/month
Did You Know?
If you've been an Audit Guardian client for 3 months or longer, you're eligible for a £2,000 discount on Public Inquiry preparation and representation — should you ever need it.
If you've actioned our alerts and recommendations, your documents should be in excellent standing for a successful outcome.
Ready for executive-level protection?
Book a free consultation to discuss how the Executive Shield can protect your operation with a dedicated compliance officer.
Questions? info@bftconsulting.co.uk | +44 330 179 7379
“We focus on compliance, you focus on your business.”