There’s nothing worse than...
Lost paperwork and being overwhelmed by admin
Not being able to find the correct documents when they are called upon. Struggle to get everyone on the same page with the system. “I didn’t start a business to be buried in compliance paperwork.”
Unexpectedly called for a DVSA Audit or Public Inquiry
When the call comes and not knowing if you’re prepared and if you’ll make it through successfully. “What if they find something that we missed?”
Risk of Losing Operators Licence
Every operator’s ultimate nightmare , a call from the Traffic Commissioner, a revoked licence, or a PI that puts their business and livelihood at risk. “One missed brake test or unsigned PMI and I could lose everything.”
Missed Events and Lack of Oversight
PMIs done late, brake tests not attached, CPCs expired, licences unchecked, small oversights that create major risk. “We didn’t even realise the MOT was overdue.”
Meet David,
“I’m David from 599 Limited. We look after transport for film production companies, and we’ve been working with Cherie and John for around three years now.
They’ve made everything so much easier — especially understanding the compliance requirements we need to meet.
Before we met them, our previous Transport Manager was very hard to get hold of and didn’t have a good understanding of the laws. We were not always kept fully compliant.
Now, knowing that all our paperwork is handled properly and our compliance is up to standard, it’s a massive weight off our shoulders.
Any inspections we have now, we fly through — because the paperwork is perfect.
I would 100% recommend them to any operator. They’re a great asset to have.”
Our Experience with BFT:
- BFT is easy to get hold of,
- They have a good understanding of the law,
- Any inspections we have now, we fly through.
Introducing: BFT Vault
All your compliance events: PMIs, MOTs,
insurance, CPC training, licence checks tracked,
stored, and validated in one secure platform.
What you get with every package:
- ✔ Secure digital storage (ISO-certified platform)
- ✔ Automated expiry reminders for every compliance event
- ✔ Real-time oversight and reporting
- ✔ Validation of uploaded documents
- ✔ Monthly compliance summaries
- ✔ Dedicated support from the BFT team
Our Client Say:
Now, knowing that all our paperwork is handled properly and our compliance is up to standard, it’s a massive weight off our shoulders. Any inspections we have now, we fly through — because the paperwork is perfect.”
– David, 599,
“We got ourselves into a sticky situation and BFT helped us out massively we haven’t looked back. Our compliance is absolutely amazing now.
I can pick up the phone anytime, even at odd hours, and they always answer.” –
Mel, St Margaret’s Coaches
“It is a relief knowing we can leave here and operate immediately. I would advise any operator not to underestimate the importance of compliance and to seek help from companies like yours.”
Dan – OH Logistics
With BFT Vault, you’ll:
- Always know what’s due and when.
- Have every record stored securely and ready for inspection.
- Never panic before an audit again.
How It Works
1. Sign Up
Begin with confidence.
2. Set Up Your Vault
Built around your business.
3. Upload Documents
Secure. Structured. Ready.
How Exposed Is Your Licence Right Now?
Answer 5 questions. Get your compliance risk score and recommended protection level.
How many vehicles do you currently operate?
What's your recent experience with DVSA?
How would you describe your compliance management?
What level of support do you want?
What’s your biggest compliance concern right now?
(Select all that apply)
Get Your Personalized Recommendation
Enter your email and we’ll send your tailored BFT Vault plan instantly.
No spam. No obligation. Month-to-month flexibility.
Here’s Your Personalized Recommendation
What you get
Call Us now on +44 330 179 7379
All packages include month-to-month flexibility.
No long-term contracts. Cancel anytime.
Choose Your Compliance Level
Three Tiers. One Mission:
Protect Your Licence.
Every tier is your first step — or your next step — in exceptional compliance. From your External Transport Manager's essential help through to a full compliance partnership that delivers above and beyond. Monthly agreements. No lock-in. Upgrade anytime.
Evidence Vault
- Compliance Evidence Management — Legal Requirements
- Operator records management — compliance- and audit-ready
- Vehicle evidence management — structured against legal requirements
- Driver evidence management — audit-ready and demonstrable
- Quarterly compliance checklist — summarises outstanding evidence, the risks it creates, and how to address each gap
- Compliance Tools
- Compliance dashboard — real-time visibility of your compliance position
- Standard policy & proforma library
- 24/7 vault-secured access on any device
- Compliance helpline (2 queries/month, 10 mins each)
Audit Guardian
- Everything in Evidence Vault, plus OTC interpretation of the law as applied in Public Inquiries by the Traffic Commissioners:
- Active compliance evidence management against best practice standards
- Compliance gap identification, flagging & escalation
- Forward maintenance planner
- Automated alerts for outstanding and missing compliance evidence
- Enhanced compliance reports (quarterly)
- Monthly compliance management summary
- Extended helpline access & priority support
- Compliance Tools
- Compliance dashboard — enhanced KPI visibility
- Branded policy & proforma library
Executive Shield
- Everything in Audit Guardian, plus Upper Tribunal rulings, recent case law, and industry recommendations:
- Dedicated BFT client manager
- PMI & brake test analysis within 48 hours of receiving evidence (business days)
- Compliance event booking & scheduling
- Bi-monthly operator licence checks
- Quarterly vehicle safety recall checks
- Full PI-readiness & one-click PI Pack
- KPI compliance dashboard — senior management visibility
- Weekly compliance management summaries
- Compliance Tools
- Bespoke, branded policy & proforma library
- Branded toolbox talks with video training
- Knowledge tests & aide-mémoires
- DVSA & Regulatory
- DVSA response management included
- Licence amendments included
- External Transport Manager oversight
- Priority PI preparation queue
- Expert Access
- Direct access to BFT expert qualified Transport Managers — holding TM qualifications plus tertiary legal or business management qualifications
FAQ
Can I upgrade/downgrade?
Yes, month-to-month flexibility
What if I'm not sure?
Book a call, we’ll guide you
How long does setup take?
2 business days
What about PI preparation?
Reduced rates for clients
Do you offer discounts for annual commitment?
Yes, 3 mo free
Can I export my data?
Yes, full access anytime
Complete Feature Comparison
| Feature / Service | 🟤 Evidence Vault £125/mo |
⚪ Audit Guardian £325/mo |
🟡 Executive Shield £575/mo |
|---|---|---|---|
| Compliance Evidence Management | |||
| Operator Records Management | ✓ | ✓ | ✓ |
| Vehicle Evidence Management | ✓ | ✓ | ✓ |
| Driver Evidence Management | ✓ | ✓ | ✓ |
| Outstanding Evidence Alerts | ✓ | ✓ | ✓ |
| Active Compliance Management (Best Practice) | — | ✓ | ✓ |
| Compliance Gap Identification & Flagging | — | ✓ | ✓ |
| Planning & Scheduling | |||
| Forward Maintenance Planner | — | ✓ | ✓ |
| Compliance Event Booking & Scheduling | — | — | ✓ |
| Bi-Monthly Operator Licence Checks | — | — | ✓ |
| Quarterly Vehicle Safety Recall Checks | — | — | ✓ |
| PMI & Brake Test Analysis (within 48 hrs) | — | — | ✓ |
| Dashboards & Reporting | |||
| Compliance Dashboard | ✓ | Enhanced KPI | Senior management |
| Compliance Summary | Quarterly checklist | Monthly report | Weekly report |
| Enhanced Compliance Reports | — | Quarterly | Comprehensive |
| Policy, Templates & Training | |||
| Policy & Proforma Library | Standard | Branded | Bespoke & branded |
| Branded Toolbox Talks + Video Training | — | — | ✓ |
| Knowledge Tests & Aide-Mémoires | — | — | ✓ |
| DVSA & Regulatory Support | |||
| DVSA Response Support | — | — | ✓ |
| Licence Amendment Support | — | — | ✓ |
| External TM Oversight | — | — | ✓ |
| PI-Readiness & One-Click PI Pack | — | — | ✓ |
| Support & Access | |||
| Compliance Helpline | 2 queries/month | Extended + priority | Dedicated client manager |
| BFT Expert TM Access | — | — | ✓ |
| 24/7 Vault-Secured Access | ✓ | ✓ | ✓ |
| Setup Support Call | 30–45 min | 30–45 min | 30–45 min |
| Evidence Security | |||
| Enterprise-Grade Vault (SOC 2 · ISO 27001) | ✓ | ✓ | ✓ |
| Pricing | |||
| Pain Points Covered | 5 of 10 | 7 of 10 | All 10 |
| Vehicles Included | 4 | 4 | 4 |
| Extra Vehicle Fee | £20/mo | £30/mo | £35/mo |
| PI Prep (client rate) | £3,500 | £2,500 | £1,500 |
Why Choose BFT Vault?
- Backed by CPC-accredited Transport Managers
- Trusted by operators across the UK
- Built around real-world transport operations
- Fixed pricing, no hidden fees
- Expert support for DVSA, PI, and new licence processes
Stay ahead of the curve with the latest on:
- DVSA and Traffic Commissioner updates
- Compliance and safety tips
- Real operator case studies
- Industry insights from BFT experts