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Serving HGV, PSV & School Transport Operators UK-Wide
info@bftconsulting.co.uk 0330 179 7379
Bronze Vault Badge 🟤 Bronze Tier

Evidence Vault

Your External TM's Help. A complete compliance evidence management system that organises everything you upload into audit-ready categories aligned with UK transport law — so when the DVSA turns up, you open your phone and show them everything.

Compliance Standard: Legal compliance — all evidence as required by UK transport law, as published and amended from time to time. The essential foundation of every compliant operation.
5
of 10 Risks Covered
24/7
Vault Access
90-Day
Compliance Cycle
Evidence Vault
Your External TM's Help
£125/mo
That's just £28.85/week
Up to 4 vehicles included · +£20/mo per extra vehicle
Monthly agreement · No lock-in · Prices excl. VAT
Get Protected — Bronze → Book Free Consultation
🔒 SOC 2 Type II · ISO 27001 certified
What You Get

Evidence Management Built for Compliance

Everything you need to organise, secure, and demonstrate your compliance evidence — structured against the legal requirements of the UK Transport Act.

📋

Operator Records Management

All operator evidence organised into compliance- and audit-ready categories. Structured against legal requirements and timestamped for demonstrability.

🚚

Vehicle Evidence Management

Vehicle records structured against legal requirements. Maintenance records, MOTs, tax, insurance — all categorised and audit-ready.

👤

Driver Evidence Management

Driver records audit-ready and demonstrable. Licences, CPC records, medical declarations, disciplinary records — everything in one place.

✅

Quarterly Compliance Checklist

Every 90 days, receive a comprehensive summary of outstanding evidence, the risks each gap creates, and clear action steps to close them. Tailored to your operation.

📊

Compliance Dashboard

Real-time visibility of your compliance position at a glance. See what's uploaded, what's outstanding, and what needs attention — from any device, 24/7.

📜

Standard Policy Library

Access to standard compliance policy templates and proformas. The foundational documents every operator needs to demonstrate their compliance systems.

Everything Included

Your Complete Evidence Vault

Every feature included with Bronze Evidence Vault — no hidden extras, no add-on fees.

✓
30–45 Minute Setup Support Call

Full diagnostic, evidence structure built live, drivers and vehicles entered, dashboard configured. You leave with a complete system — not an empty dashboard.

✓
Operator Records Management

All operator evidence organised into compliance- and audit-ready categories aligned with UK transport law.

✓
Vehicle Evidence Management

Structured against legal requirements. Maintenance, MOTs, tax, insurance — categorised and audit-ready.

✓
Driver Evidence Management

Audit-ready and demonstrable. Licences, CPC, medicals, disciplinary records in one place.

✓
Quarterly Compliance Checklist

Summarises outstanding evidence, the risks it creates, and how to address each gap. Tailored to your operation.

✓
Compliance Dashboard

Visual overview of your compliance position at a glance — from any device, 24/7.

✓
Standard Policy & Proforma Library

Foundational compliance policy templates every operator needs.

✓
Compliance Helpline (2 queries/month)

10 minutes each. Compliance questions answered by BFT transport compliance specialists.

✓
TC Letter Triage & Signposting

Immediate explanation of what any TC or DVSA letter means and what your options are.

✓
24/7 Access from Any Device

Phone, tablet, or computer. Your evidence available instantly wherever you are.

✓
Enterprise-Grade Security

SOC 2 Type II and ISO 27001 certified infrastructure. Your evidence is encrypted and access-controlled.

✓
Reduced PI Preparation Rates

Bronze clients pay £3,500 for professional PI evidence pack and preparation (non-clients pay £4,500).

Risk Protection

5 of 10 Core Compliance Risks Covered

Evidence Vault (Bronze) covers the foundational compliance risks that protect your operator licence. Upgrade to Silver or Gold for expanded coverage.

✓
Losing Your O-Licence
Critical — 10/10
Covered
✓
Unannounced DVSA Visit
High — 9/10
Covered
✓
Maintenance Failures & Prohibitions
High — 9/10
Covered
✓
No Paperwork / No Evidence
Serious — 8/10
Covered
↗
TC Letter on Your Doormat
Critical — 10/10
Signpost
↗
Drivers' Hours Infringements
High — 9/10
Signpost
↗
Competitor Reported You to the TC
Medium — 7/10
Signpost
—
Called to Public Inquiry
Critical — 10/10
Silver+
—
Your TM Isn't Doing the Job
Serious — 8/10
Gold Only
—
Being Undercut / Going Bust
Medium — 7/10
Silver+
4
Fully Covered
3
Signpost & Triage
3
Upgrade Required
Is This You?

Evidence Vault Is Built For

Bronze is the right starting point if your operation matches any of these profiles.

🚚

1–5 Vehicle Operators

Small fleets that need structured evidence without the complexity of active compliance management.

👨‍💻

Owner-Drivers

Running your own vehicle? Your licence is your livelihood. Evidence Vault makes compliance demonstrable.

🛣

HGV Restricted Licence Holders

Restricted licence operators carrying own goods. Same compliance obligations, same need for structured evidence.

🏫

Schools with Restricted PSV Licences

Operating school transport under a restricted PSV licence? Your compliance evidence needs the same structure as any operator.

✅

Newly Licensed Operators

Just received your licence? Start with the right foundation. Evidence Vault builds your compliance structure from day one.

Getting Started

From Signup to Audit-Ready

Your Evidence Vault is set up and operational within days — not weeks.

Sign Up & Payment

Sign up online, payment is processed securely via Stripe, and you receive your login details immediately. Your Evidence Vault is ready for setup.

Setup Support Call

Book your 30–45 minute Setup Call. We complete a full diagnostic, build your compliance evidence structure, enter your drivers and vehicles, and set up your dashboard. You leave with a complete system.

Upload Your Evidence

Upload your compliance documents, certificates, maintenance records, driver files, and vehicle evidence. Everything is categorised automatically against legal requirements and timestamped.

Quarterly Checklists

Every 90 days, receive your compliance checklist identifying missing evidence, the risks each gap creates, and clear action steps to close them. No guesswork — just clear direction.

DVSA-Ready Anytime

When the DVSA arrives or you receive a TC letter, your evidence is already organised, timestamped, and demonstrable. Open your device and show them everything — in order, categorised, audit-ready.

Ongoing Protection

Continue uploading evidence as you generate it. Your quarterly checklists keep you informed of any gaps. Your compliance position is always current, always demonstrable.

Transparent Pricing

Bronze Evidence Vault — Fleet Pricing

4 vehicles included in the base price. Each additional vehicle is £20/month. All prices exclusive of VAT.

Fleet Size Monthly Cost Per Vehicle Weekly Equivalent
Up to 4 vehicles £125 £31.25 £28.85
5 vehicles £145 £29.00 £33.46
6 vehicles £165 £27.50 £38.08
8 vehicles £205 £25.63 £47.31
10 vehicles £245 £24.50 £56.54
15 vehicles £345 £23.00 £79.62
20 vehicles £445 £22.25 £102.69
⚖

Public Inquiry Preparation — Bronze Client Rates

If you're ever called to a Public Inquiry, BFT provides professional PI evidence pack preparation and hearing support. Bronze clients receive a significant reduction on the standard rate.

£3,500
Bronze Client Rate
£4,500
Non-Client Rate
Need More Protection?

Upgrade Your Coverage Anytime

Your existing evidence and structure carries over seamlessly. No setup fees, no data migration — just expanded protection.

Audit Guardian (Silver)

Your External TM's Assistant & Lifeline
£325/mo
+£30/mo per extra vehicle · 7 of 10 risks covered
  • Everything in Bronze Evidence Vault
  • Active compliance management (OTC best practice)
  • Compliance gap identification & escalation
  • Forward maintenance planner
  • Automated compliance alerts
  • Monthly compliance summary
  • Enhanced quarterly reports with KPI dashboard
  • Extended helpline access
  • Branded policy library
  • PI preparation at £2,500 (vs £4,500)
Upgrade to Silver →

Executive Shield (Gold)

Your External TM's Companion
£575/mo
+£35/mo per extra vehicle · All 10 risks covered
  • Everything in Silver Audit Guardian
  • Dedicated BFT client manager
  • PMI & brake test analysis (within 48 hours)
  • Bi-monthly operator licence checks
  • Quarterly vehicle safety recall checks
  • Full PI-readiness & one-click PI Pack
  • DVSA response management included
  • Licence amendments included
  • Branded toolbox talks with video training
  • Direct access to BFT expert qualified Transport Managers
  • PI preparation at £1,500 with priority queue
Book Consultation →
Questions & Answers

Frequently Asked Questions

What exactly do I get with Evidence Vault (Bronze)?
You get a complete compliance evidence management system that organises all your uploaded documents into audit-ready categories aligned with UK transport law. This includes a 30–45 minute Setup Support Call where we build your system live, quarterly compliance checklists identifying missing evidence and the risks created, a compliance dashboard, standard policy library, TC letter triage and signposting, compliance helpline (2 queries/month, 10 minutes each), enterprise-grade security, 24/7 access from any device, and reduced PI preparation rates (£3,500 vs £4,500 for non-clients).
How many vehicles are included in the base price?
Evidence Vault includes up to 4 vehicles in the base price of £125/mo. Each additional vehicle costs £20/mo. For example: 6 vehicles = £125 + (2 × £20) = £165/mo. All prices are exclusive of VAT.
What happens during the Setup Support Call?
In 30–45 minutes we complete a full diagnostic using our compliance checklist, build your compliance evidence structure with all legally required categories, enter your drivers and vehicles, set up your compliance dashboard, and assess your compliance risk profile. You leave the call with a complete, audit-ready compliance evidence system — not an empty dashboard.
What does the quarterly compliance checklist include?
Every 90 days you receive a comprehensive checklist summarising exactly what compliance evidence is missing from your vault, the specific compliance risks each gap creates, and clear action steps on how to address each gap. This isn't generic advice — it's tailored to your operation based on what you've uploaded and what's outstanding.
What if I get a Traffic Commissioner letter or DVSA visit?
Evidence Vault (Bronze) provides immediate triage and signposting. We'll explain what the letter means, what your options are, and the next steps you should take. For DVSA visits, your evidence is already organised and audit-ready — you can show them everything on your device instantly. If you need professional Public Inquiry preparation, Bronze clients receive reduced rates: £3,500 vs £4,500 for non-clients.
Is this a long-term contract?
No. Evidence Vault (Bronze) is a monthly agreement with no lock-in and no minimum term. You have complete flexibility to upgrade to Silver or Gold, downgrade, or cancel month to month. We retain clients through the quality of our compliance management — not through contract lock-in.
How is my evidence protected?
All evidence uploaded to BFT Vault is secured by enterprise-grade infrastructure holding SOC 2 Type II and ISO 27001 certifications. Your compliance evidence is encrypted, access-controlled, and available 24/7 from any device.
I only have 1–2 vehicles. Is this really for me?
Especially for you. Smaller operators are disproportionately affected by enforcement because you can't absorb the cost. One prohibition, one TC letter, one PI — and your business could be finished. Evidence Vault starts at just £125/month (£28.85/week) and gives you the same audit-ready evidence presentation as larger operations. When the DVSA turns up, you'll open your phone and show them everything — in order, timestamped, and demonstrable.
What about paper documents I haven't uploaded yet?
BFT Vault manages your compliance position based on the evidence you upload. If compliance documents exist but haven't been uploaded, your quarterly compliance checklist will identify exactly what's missing, the risk it creates, and what action is needed. Uploading your evidence is the first and most important step — once it's in the Vault, it's secured and audit-ready.
Can I upgrade to Silver or Gold later?
Yes. You can upgrade to Audit Guardian (Silver) or Executive Shield (Gold) at any time. Your existing evidence and structure carries over seamlessly. Silver adds active compliance management with automated alerts, forward maintenance planning, and enhanced reporting. Gold adds a dedicated client manager, DVSA response management, bi-monthly licence checks, PMI analysis, branded training materials, and direct access to BFT expert qualified Transport Managers.

Your Licence Is Your Livelihood.
Protect It with Evidence Vault.

Every week without structured compliance evidence is a week your licence is exposed. The DVSA doesn't call ahead.

Get Protected — Bronze £125/mo → Book Free Consultation Call 0330 179 7379
From £28.85/week · Month-to-month flexibility · No lock-in · Cancel anytime
bftconsulting.co.uk info@bftconsulting.co.uk 0330 179 7379
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