Operating Heavy Goods Vehicles (HGVs) and Public Service Vehicles (PSVs) in the UK comes with a significant responsibility—ensuring compliance with strict regulatory requirements while maintaining a safe and efficient fleet. From daily walkaround checks to potential Public Inquiries, staying ahead of compliance is crucial to avoid legal and financial penalties.
At BFT Consulting LTD, we support vehicle operators in maintaining compliance, improving operational efficiency, and preparing for regulatory challenges. Here’s what you need to know to keep your business running smoothly and avoid Traffic Commissioner Public Inquiries.
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The Importance of Vehicle Maintenance & Compliance
Both HGV and PSV operators are legally required to maintain their vehicles in a roadworthy condition at all times. The Traffic Commissioners’ Guide to Maintaining Roadworthiness sets out the expectations for regular vehicle inspections, driver defect reporting, and servicing schedules.
Key Compliance Steps:
- Daily Walkaround Checks – Drivers must inspect their vehicles before each shift and report any defects. These reports must be documented and addressed before the vehicle is used.
- Regular Safety Inspections – Vehicles should be inspected every 4 to 13 weeks, depending on their usage and operational conditions.
- Accurate Record-Keeping – Maintenance and inspection records must be retained for at least 15 months for audit purposes.
- Brake Testing – Regular brake performance tests are required, with at least three roller brake tests per year in addition to the annual MOT.
Failure to maintain vehicles properly can lead to prohibition notices, fixed penalties, and even licence revocation, which could trigger a Public Inquiry before the Traffic Commissioner.
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Are You Prepared for a Traffic Commissioner Public Inquiry?
Receiving a call-in letter for a Public Inquiry from the Traffic Commissioner can be daunting. The stakes are high—your Operator’s Licence could be revoked, suspended, or curtailed if compliance failures are found.
How to Prepare for a Public Inquiry:
- Review the Call-in Papers Thoroughly – Understand the issues being raised and prepare responses with supporting evidence.
- Ensure Financial Standing – Operators must prove they have the required financial reserves to sustain their fleet.
- Check Maintenance Records – Make sure your inspection and servicing logs are up to date and demonstrate a clear commitment to compliance.
- Seek Professional Support – Expert guidance can significantly improve your chances of a favourable outcome.
At BFT Consulting LTD, we provide tailored support to help operators prepare for Public Inquiries. Whether it’s reviewing documentation, conducting compliance audits, or representing you during proceedings, we ensure you are fully prepared.
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Common Compliance Pitfalls That Could Lead to a Public Inquiry
Many operators run into trouble due to common oversights that could have been avoided. Some of the most frequent compliance issues include:
- Failure to Conduct Proper Walkaround Checks – Drivers skipping pre-use checks or not reporting defects correctly.
- Irregular Maintenance Intervals – Not adhering to recommended safety inspection frequencies.
- Inadequate Record-Keeping – Missing maintenance records or outdated service logs.
- Drivers’ Hours & Tachograph Violations – Exceeding legal driving limits or failing to record work/rest periods correctly.
Avoiding these pitfalls is essential to maintaining your Operator’s Licence and preventing costly Traffic Commissioner enforcement actions.
Stay Ahead of Compliance – Contact Us Today!
At BFT Consulting LTD, we help vehicle operators across the UK stay compliant, avoid Public Inquiries, and improve fleet safety. Whether you need guidance on vehicle maintenance, driver compliance, or regulatory preparation, we’re here to support you.
Call us on: 07716506779
Email: info@bftconsulting.co.uk
Don’t wait until you receive a Traffic Commissioner Public Inquiry call-in letter—take proactive steps today and ensure your business runs smoothly with expert compliance support!